Employer-sponsored retirement plans have become an increasingly important tool for attracting and retaining high-quality employees. They are also a key component of retirement savings for many.
Besides helping employees save for the future, instituting a retirement plan can provide you, the employer, with benefits that enable you to make the most of your business’s assets. Such benefits include:
• Tax-deferred growth on earnings within the plan
• Current tax savings on individual contributions to the plan
• Immediate tax deductions for employer contributions
• Easy to establish and maintain
• Low-cost benefit with a highly perceived value by your employees
Types of Plans
Most private-sector retirement plans are either defined benefit plans or defined contribution plans. Defined benefit plans are designed to provide a desired retirement benefit for each participant. This type of plan can allow for a rapid accumulation of assets over a short period.
The required contribution is actuarially determined each year, based on age, years of employment, the desired retirement benefit, and the value of plan assets. Contributions are generally required each year and can vary widely.
On the other hand, a defined contribution plan does not promise a specific amount of benefit at retirement. In these plans, employees or their employer (or both) contribute to employees’ individual accounts under the plan, sometimes at a set rate (such as 5% of salary annually). A 401(k) plan is one type of defined contribution plan. Other defined contribution plans include profit-sharing plans, money purchase plans, and employee stock ownership plans.
Small businesses may choose to offer a defined benefit plan or any of these defined contribution plans. Many financial institutions and pension practitioners make available both defined benefit and defined contribution “prototype” plans that have been pre-approved by the IRS. When such a plan meets the requirements of the tax code, it is said to be qualified and will receive four significant tax benefits.
1. The income generated by the plan assets is not subject to income tax because the income is earned and managed within the framework of a tax-exempt trust.
2. An employer is entitled to a current tax deduction for contributions to the plan.
3. The plan participants (the employees or their beneficiaries) do not have to pay income tax on the amounts contributed on their behalf until the year the funds are distributed to them by the employer.
4. Under the right circumstances, beneficiaries of qualified plan distributors are afforded special tax treatment.
It is necessary to note that all retirement plans have important tax, business, and other implications for employers and employees. Therefore, you should discuss any retirement savings plan you consider implementing with your accountant or financial advisor.
Here’s a brief look at some plans that can help you and your employees save.
SIMPLE: Savings Incentive Match Plan
A SIMPLE IRA plan allows employees to contribute a percentage of their salary each paycheck and to have their employer match their contribution. Under SIMPLE IRA plans, employees can set aside up to $14,500 by payroll deduction. If the employee is 50 or older, they may contribute an additional $3,500. Employers can either match employee contributions dollar for dollar—up to 3% of an employee’s wage—or make a fixed contribution of 2% of pay for all eligible employees instead of a matching contribution.
SIMPLE IRA plans are easy to set up by filling out a short form. Administrative costs are low, and much of the paperwork is done by the financial institution that handles the SIMPLE IRA plan accounts. Employers may choose to allow employees to select the IRA to which their contributions will be sent or send all employees’ contributions to one financial institution. Employees are 100% vested in contributions, get to decide how and where the money will be invested, and keep their IRA accounts even when they change jobs.
The deadline for setting up a SIMPLE IRA for 2023 was Oct. 1. However, if you’re a new employer that came into existence after Oct. 1, you can establish the SIMPLE IRA plan as soon as administratively feasible.
SEP: Simplified Employee Pension Plan
A SEP plan allows employers to set up a type of individual retirement account—known as a SEP IRA—for themselves and their employees. Employers must contribute a uniform percentage of pay for each employee. Employer contributions are limited to less than 25% of an employee’s annual salary or $66,000 in 2023. Most employers can start SEP plans, including those that are self-employed.
SEP plans have low start-up and operating costs and can be established using a single quarter-page form. Businesses are not locked into making contributions every year. You can decide how much to put into a SEP IRA each year—offering you some flexibility when business conditions vary.
401(k) Plans
401(k) plans have become a widely accepted savings vehicle for small businesses and allow employees to contribute a portion of their incomes toward their retirement. The employee contributions, not to exceed $22,500 in 2023, reduce a participant’s pay before income taxes so that pretax dollars are invested. If the employee is 50 or older, they may contribute another $7,500 in 2023. Employers may offer to match a certain percentage of the employee’s contribution, increasing participation in the plan.
While more complex, 401(k) plans offer higher contribution limits than SIMPLE IRA plans and IRAs, allowing employees to accumulate greater savings.
Profit-Sharing Plans
Employers also may make profit-sharing contributions to plans that are unrelated to any amounts an employee chooses to contribute. Profit-sharing plans are well suited for businesses with uncertain or fluctuating profits. In addition to the flexibility in deciding the amounts of the contributions, a profit-sharing plan can include service requirements, vesting schedules, and plan loans that are not available under SEP plans.
Contributions may range from 0% to 25% of eligible employees’ compensation, to a maximum of $66,000 in 2023. The contribution in any one year cannot exceed 25% of the total compensation of the employees participating in the plan. Contributions need not be the same percentage for all employees. Key employees may get as much as 25%, while others may get as little as three percent. A plan may combine these profit-sharing contributions with 401(k) contributions (and matching contributions).
This column is for information only and should not be taken as advice. The rules for setting up retirement plans are complex, change often and the tax aspects can be confusing. Consider consulting a tax and accounting professional before deciding which plan is right for you and your employees.
Norman G. Grill is managing partner of Grill & Partners LLC, certified public accountants and consultants to closely held companies and high-net-worth individuals, with offices in Fairfield and Darien.
